Executive Assistant to the Manager

Join YaoHua Packaging SDN. BHD. as an Executive Assistant to the Manager and play a pivotal role in supporting high-level business operations in our dynamic Bali office. This position offers a unique opportunity to work closely with senior leadership, ensuring seamless coordination and efficient management of critical tasks. Located in the vibrant city of Canggu, you'll be part of a team that drives innovation and growth in the packaging industry.

As an Executive Assistant, you'll handle a wide range of responsibilities, from scheduling meetings and managing travel arrangements to assisting with project coordination and maintaining office logistics. This role is perfect for a proactive professional looking to make a significant impact in a fast-paced environment.

📋 Tanggung Jawab Pekerjaan

• Assist the Manager with scheduling and coordinating high-level meetings and events, ensuring all details are meticulously planned and executed.
• Manage travel arrangements for the Manager, including booking flights, accommodations, and local transportation, ensuring a smooth and efficient travel experience.
• Coordinate and support various projects, providing administrative and logistical assistance to ensure timely and successful project completion.
• Maintain and update the Manager's calendar and schedule, including setting up meetings, sending invitations, and tracking follow-ups.
• Handle office logistics, including managing office supplies, coordinating with vendors, and ensuring the office runs smoothly.
• Assist with the preparation and distribution of meeting minutes, reports, and other administrative documents.
• Support the Manager in preparing for presentations and client meetings, ensuring all materials are organized and ready for delivery.
• Provide general administrative support, including data entry, document preparation, and other tasks as needed.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 3 years of experience in an executive assistant or administrative role, preferably in a corporate or high-level business environment.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
• Excellent organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
• Strong communication and interpersonal skills, with the ability to work well with senior management and other stakeholders.
• Attention to detail and a commitment to maintaining high levels of accuracy and confidentiality.
• Fluency in English and Bahasa Indonesia, both written and spoken.
• Ability to work in a fast-paced environment and adapt to changing priorities and deadlines.

🛠️ Keahlian

Lowongan Terkait